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TDATF & SDCP Invitation to Tender for Evaluation of Initiatives

Invitation to tender for Evaluation of initiatives funded under the TDATF Development and Sustainability Grant Scheme

Tallaght Drug & Alcohol Task Force & South Dublin County Partnership

May 2017

Background

Tallaght Drug & Alcohol Task Force (formerly Tallaght Local Drugs Task Force) was one of 14 Local Drugs Task Forces set up in 1997 to facilitate a more effective response to the issue of problematic drug use in communities.  The role of Local Drugs Task Forces as set out in the Governments current National Drugs Strategy 2008 – 2016 is to implement the National Drugs Strategy in the context of the needs of the regional/local area and strengthen community based responses in partnership with the community, voluntary, statutory and political sectors.  In 2014 TDATF agreed to include alcohol in its remit and title.

Community addiction services by their very nature always endeavour to respond to local emerging needs and trends as they arise.  However, cumulative funding reductions 2008 – 2013 has significantly reduced the capacity of our local services in this regard.  In 2013 TDATF developed a grant scheme to support their community projects, following the impact of annual budget reductions to interim and mainstream funding.

Current Context

In 2017 community addiction services are still dealing with the impacts of significant funding cuts and have become somewhat reliant on small grants, such as the TDATF Sustainability and Development fund.  Meanwhile, TDATF are under increasing pressure to end the practice of third party grants in order to be as governance compliant as possible.

Aim of Evaluation:

To independently critique initiatives (6) that have repeatedly been funded by TDATF under their sustainability and development small grant scheme.

Tender Brief

Tallaght Drug and Alcohol Task Force wishes to recruit a Project Evaluator with relevant expertise, to evaluate their Sustainability & Development Fund.

The evaluation process should include:

1. A review initiatives funded under the grant scheme and reporting on their relevance to the TDATF Strategic Plan 2017 – 2020

2. Identification of the key challenges to more suitablefunding of initiatives going forward

3. Assessment of the impact of funded initiatives on key target groups.

4. Recommendations in relation to the mainstreaming and sustainability of initiatives

5. Preparing and providing a final evaluation of the initiatives by the end of August 2017.

6. Presenting the results of the evaluation to relevant parties in September 2017.

 

The Project Evaluator will be expected to consult will relevant stakeholders including:

  • Coordinator, Tallaght Drug & Alcohol Task Force
  • Chairperson, Tallaght Drug & Alcohol Task Force
  • CEO, South Dublin County Partnership
  • Project Coordinators of relevant projects
  • Service users

 

Process & activities

The following considerations should inform the methodology design.

The research will be mainly qualitative, looking at what value the funded initiatives bring to the project, the Task Force, the client group and the community at large (if relevant).  The evaluation should include analysis of the following areas:

Value for money

  • Outcomes
  • Quality of service
  • Service User feedback
  • Sustainability
  • Other funding options: could this initiative be funded in any other way?

Applicants replying to tender should recommend their preferred and most appropriate / effective method of research, based on their experience to date.

 

Time Frame

We envisage this work will take no more than 10 working days to complete and a costing should be submitted on this basis.

The timeframe is somewhat flexible, to be completed by the end of July 2017.  Preparation for the project will begin after contract is awarded in June 2017.

Requirements 
Bidders must submit a written proposal detailing the following:

  • Approach to be employed and justification
  • Project management;
  • Personnel involved, their credentials and track record;
  • Description of administrative and technical costs; and
  • Include an example of past work.

It will also be necessary to include an up to date Tax Clearance Certificate valid for at least three months from the closing date with the submitted tender.

 

Evaluation of the submissions will be based on the following criteria and should include:

  • General approach and methodology
  • Understanding of the project and rationale for research;
  • Understanding of the work involved;
  • Feasibility of the approach suggested.
  • Previous research and other related experience
  • Cost proposal: hourly rate & number of hours

 

Requirements 

  • Timing of activities for delivery and ability to deliver key outputs on time;
  • Clarity in description of milestones;
  • Personnel to work on research
  • Disclosures of any conflicts of interest
  • Credibility of personnel and consultants involved;
  • Track record.
  • References

Value for money

  • Description of cost to include number of days required and a daily charge
  • Overall costing should be clearly detailed and specified with a breakdown of the individual elements.
  • Fixed price cost including VAT where applicable
  • Justification for proposed costs;
  • Best use of resources.

Tallaght Drug & Alcohol Task Force does not commit itself to accepting the lowest or any tender.

Closing date: Wednesday 7th June at 5pm

The Tender should be addressed to:

Grace Hill, Co-ordinator

TDATF

c/o South Dublin County Partnership

Block 3, County Hall

Belgard Square North

Tallaght, Dublin 24

Tel: (01) 464 9303; 

 Email: grace.hill@sdcpartnership.ie

Web:www.tallaghtdatf.ie

 

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